Privacy

Last updated 1 August 2026.

Artventory is an inventory system for artists who sell limited editions. Artists use it to record their own work, their own sales and their own collectors. This page explains what that means for the people whose details end up in it.

Who is responsible for what

The artist or gallery using Artventory decides what to record about their collectors, and is the controller of that data. Artventory stores and processes it on their instruction, as a processor. If you are a collector and want to know what an artist holds about you, ask them — they can export or delete it themselves, without us.

What is stored

• The account: name and email address. If you set a password, only a one-way hash of it is stored — never the password itself, and it cannot be turned back into one. If you sign in with Google instead, no password exists and Artventory keeps the profile picture Google returns.
• The catalogue: artworks, photographs, sizes, edition sizes and prices.
• Sales: which numbered piece went to which collector, for how much, when, and where — plus the certificate issued for it.
• Collectors and prospects: name, email, phone, address and any notes the artist writes, along with whether they asked to receive a newsletter and when they asked.
• An audit trail: who changed what, and when. This is append-only by design: it is what settles a dispute about an edition number years later.

What is not stored

• Payment card details. When paid plans begin, cards are handled by a payment processor; Artventory never sees a card number.
• No advertising or cross-site trackers, and nothing is sold or used to train anything.
• Cookies beyond the ones that keep you signed in and remember your workspace, your language and your analytics choice.

Product analytics

If you agree to it — and only then — Artventory counts a handful of anonymous product events: an account created, an artwork added, a sale recorded, a certificate issued, an export taken. They carry no names, no prices and no collector details, they are processed on an EU host, and nothing is sold, shared for advertising or used to train anything. You are asked once, either answer is a plain button, and declining — or simply ignoring the question — turns it off entirely.

Where it lives

The database and uploaded files are hosted in the European Union. Artventory is built so that one workspace cannot read another’s data: every record carries its workspace, and the database enforces that boundary itself, not just the interface.

Getting it back, or getting rid of it

Every workspace can export everything it holds — catalogue, sales, collectors and certificates — as CSV and JSON, from Settings, at any time and without asking. Deleting a workspace closes it at once and erases its catalogue, sales and contacts for good after a 30-day grace period. Individual collector records can be deleted or corrected by the artist without deleting the workspace.

One record outlives deletion, stripped of personal data: the audit trail of which editions existed and moved. It is kept as the authenticity history that settles a dispute over an edition number years later — but on deletion it is anonymised, so it no longer holds who did what or any collector’s details.

Third parties

Artventory relies on a small number of subprocessors to run: hosting and the database (in the EU), file storage for your images, and a service that sends the account emails — address verification and password resets. Once paid plans begin, a payment processor handles cards so that Artventory never sees them. If you opt in to product analytics, an analytics service on an EU host receives the anonymous events described above. Google is used only if you choose to sign in with Google. A current, named list of subprocessors is available on request. Nothing is sold, shared for advertising, or used to train anything.

Contact

Questions about this page, or a request about your data: info@theartventory.com.

Artventory is in early access. This page describes what the software actually does today and will be reviewed by a lawyer before general release.